Accounts Payable Specialist Job Description Template

Job summary

This role manages end-to-end invoice processing, vendor payments, and account reconciliations to ensure financial records remain accurate and up to date. Success in this position is defined by timely payment execution, compliant documentation, and prompt resolution of vendor inquiries.

Responsibilities

• Process, verify, and reconcile vendor invoices against purchase orders and receiving documentation.
• Schedule and execute accurate payment runs via electronic transfers, checks, or other standard payment methods.
• Perform monthly supplier statement reconciliations and investigate discrepancies or overdue balances.
• Maintain the accounts payable ledger, ensuring all transactions are coded correctly to the general ledger.
• Respond promptly and professionally to vendor queries and internal department payment requests.
• Assist with month-end closing procedures, accrual preparation, and internal or external audit requests.

Required qualifications

• Demonstrated experience working in an accounts payable or transactional accounting role.
• Practical knowledge of core accounts payable processes, including three-way matching and ledger coding.
• Proficiency with accounting software or ERP platforms and spreadsheet applications like Microsoft Excel.

Preferred qualifications

• Experience working with enterprise ERP systems such as SAP, Oracle, NetSuite, or QuickBooks.
• Formal qualification or coursework in accounting, finance, or business administration.

Skills