Bookkeeper Job Description Template

Job summary

This role manages day-to-day financial transactions to ensure accurate, up-to-date accounting records. Success in this position means maintaining precise general ledger entries, timely reconciliations, and reliable support for periodic financial reporting and compliance.

Responsibilities

• Record day-to-day financial transactions and complete the posting process across general ledgers.
• Reconcile bank accounts, credit card statements, and vendor accounts on a regular schedule to identify and resolve discrepancies.
• Process accounts payable and receivable, ensuring invoices are verified, approved, and paid or collected promptly.
• Prepare initial trial balances and assist with month-end and year-end financial closing procedures.
• Maintain organized electronic records and supporting documentation to ensure audit readiness.
• Collaborate with internal teams or external accountants to support tax filings and routine statutory reporting.

Required qualifications

• Demonstrated practical experience in bookkeeping, accounting administration, or a related financial role.
• Working knowledge of fundamental accounting principles (debits, credits, and chart of accounts).
• Proficiency with standard accounting software and spreadsheet applications (such as Microsoft Excel or Google Sheets).

Preferred qualifications

• Relevant certification or formal training in bookkeeping or accounting practices.
• Experience using cloud-based accounting platforms (such as QuickBooks, Xero, or Sage).
• Familiarity with payroll processing and standard regulatory compliance workflows.

Skills