The organization
A global practitioner training with a global applicant pool
Vādma Institute offers the Certified Vādma Practitioner Training. The program attracts applicants from multiple countries who want to train in Vādma's neuro-somatic practitioner modality.
As applicant volume grew, founder Kevin Libawski needed a reliable way to hear from each person without turning global interest into a full calendar of initial screening calls.
The challenge
Worldwide interest created an around-the-clock scheduling problem
Vādma receives applications from around the world. Every applicant lives in a different schedule and time zone, but Kevin still needed enough information to assess each person for the training.
Running each initial screening personally tied applicant progress to Kevin's availability. At more than 1,000 applicants, manual scheduling could not provide a consistent or sustainable first step.
“Now I do not have to be available for every screening. We receive applicants from all over the world, and scheduling used to create a lot of problems.”
The solution
An applicant screening that works across every time zone
Vādma started using InterviewFlowAI in April 2026. Instead of coordinating every initial conversation, the team invites applicants to complete an AI-led screening when it suits them. Each screening averages 12 minutes.
InterviewFlowAI gives Vādma a recording and summary for every completed screening. Kevin can review what an applicant said without attending the live conversation, while the applicant gets the same structured opportunity to introduce themselves.
- 01
Invite the applicant
Vādma sends the applicant an InterviewFlowAI screening invitation.
- 02
Screen on the applicant's schedule
The applicant completes an average 12-minute AI-led screening without coordinating a live time with Kevin.
- 03
Review the evidence
Vādma reviews the interview recording and concise applicant summary.
- 04
Continue the admissions process
The team uses the screening information to guide the next stage of the training application.
The results
More than 200 hours of applicant screening coverage
InterviewFlowAI has screened more than 1,000 applicants for Vādma. At an average of 12 minutes per screening, the platform has handled more than 12,000 minutes, or 200 hours, of initial applicant conversations.
The result is a screening process that is available across time zones without requiring Kevin to be present for every first conversation. Vādma still receives a recording and summary for human review.
Frequently asked questions
Vādma and InterviewFlowAI
How does Vādma use InterviewFlowAI?
Vādma uses InterviewFlowAI to screen applicants for its Certified Vādma Practitioner Training. Applicants complete an AI-led screening on their own schedule, and the Vādma team reviews the recording and summary afterward.
How many Vādma applicants has InterviewFlowAI screened?
InterviewFlowAI has screened more than 1,000 applicants for the Certified Vādma Practitioner Training since Vādma started using the platform in April 2026.
How long is the average Vādma applicant screening?
Each screening averages 12 minutes. Across more than 1,000 applicants, InterviewFlowAI has provided more than 12,000 minutes, or 200 hours, of screening coverage.
Why did Vādma automate its applicant screening?
Vādma receives applications from around the world. Scheduling every initial conversation across different time zones required Kevin Libawski to remain available throughout the day, so Vādma needed a screening process that applicants could complete independently.
Did InterviewFlowAI remove Kevin from the selection process?
No. InterviewFlowAI reduced the need for Kevin to attend every initial screening. Vādma can review each applicant's recording and summary, then give human attention to the next stage of the training admissions process.